The success of a recruiter is largely dependent on the satisfaction of the candidate as well as the client. This is the reason why staffing technologies prioritize the improvement of candidate experience along with services offered to the clients. Finding the right HR technology for an organization is similar to shopping for an electronic gadget. And this is especially true when you know your staffing objectives in the system.
When it comes to HR technologies, small and mid-size businesses have a number of challenges. These challenges can be easily mitigated with the aid of a human resource management system. It can incorporate all the HR functions, right from onboarding the recruit to separating them from the company.
Also, all tasks and processes pertaining to HR are easily taken care of. On the employer’s side, this technology can reduce the workload of the HR; while it also helps in input and managing information on the employee’s side. Let’s take a look at how the use of technology can help in overcoming some of the rampant challenges and make the overall process smooth and viable:
- Adequate data reporting
Are there many distinct systems dedicated to handling a single aspect of your HR functioning? For instance, is there a single system for payroll and another for employee benefits management, and so on? Indeed, your HR team may not be able to keep up with all the systems.
Moreover, data needs to be entered manually in such systems and this takes up a lot of time. In such cases, there’s still the risk of errors and inconsistency or inadequate data reporting. In some cases, some of the parts of the systems don’t have any communication and thus, do not transfer data seamlessly. Sometimes, data is computed differently between these systems and may not sync at all.
When data is split into silos, accumulation, manipulation, and interpretation of data becomes clunky and time-intensive. As a result, there can be gaps in the HR data along with inadequate reporting. This implies that you cannot have the complete scenario of what is going around in your business.
The use of technology can help in streamlining HR operations, minimize the chances of blind spots and inaccuracies. Most importantly, it completes HR data and makes it more accessible for leveraging the same for strategic planning.
- IT Support
Small pieces of HR systems may appear to be cost-effective at the first glance, particularly if you run a small or mid-scale business. But the real trouble brews up as these software packages do not communicate with the other parts of the system.
No matter the industry where you run your business, having technical sophistication at your disposal can get disparate systems to communicate and work together. This would also include an IT specialist to intervene and this will never be cheap.
Having a comprehensive HR technology for your business will save valuable staff time while ruling out errors that could have impacted the bottom line of the business. If you fail to follow the guidelines owing to disruption of HR technology, your business is likely to incur fines.
- Easy scalability
When you first develop your business, for the first one or two years, paper forms along with manual efforts are likely to work for storing necessary information. But as your business expands, it will become very difficult and time-intensive to manage everything.
As the business grows, the headcounts, responsibilities, and complexities will also increase. And you will want to devote more time to running the company smoothly while serving the consumers to the best of your abilities.
The technological intervention will manage a host of responsibilities such as handling payroll, scheduling shifts, administering employee benefits, and updating employee forms among others. An expansive HR system has limitless scopes and functionality. This is immensely helpful when your business grows and enters the middle market.
Some of the most common tasks accomplished by these HR systems include notifying the relevant team of the various HR laws and ways to comply with them, automatically making changes within the system without any additional efforts, and providing access to a group of professionals.
- Solving compliance issues
All businesses have to face a dense network of state, local, and federal laws relating to employment. And what’s worse, these regulations change from time to time. It becomes highly difficult to stay informed and update on various regulatory changes. With a well-defined HR management system, you can get on-demand resources along with real-time guidance from expert HR professionals. With a robust HR management system, your business can completely avoid complaints, fines, and unwanted lawsuits.
- Managing employee lifecycle
When considering staffing objectives, you need to factor in all the HR documentation along with the procedures related to the employees all through their working tenure with the company. These include everything from the navigation of the application process to leaving the company and you would always want the experience to be smooth and easy going for the company as well as the staff.
If the application and onboarding process of the recruits are paper-based and lengthy, your company won’t be able to make a great impression on prospective candidates. This implies you may even lose a good amount of revenue since positions will have to remain open longer than necessary. The company is also at risk of missing out on desired talent.
Thanks to the new-age HR management systems that allow a company to track the employee life cycle within a firm seamlessly. Such systems help in staying organized while ruling out the inconvenience of maintaining paper documents. They are also adept in accessing the tools for maintaining compliance and boosting the effectiveness of completing daily HR tasks.
The Bottom Line
Many businesses around the globe commit the same mistake while implementing technology for smooth functioning. These only prevent them from achieving feasible goals, consume a lot of time, money, and energy, and most importantly, frustrate the users. If such is the situation of your company, it’s high time that you implement a comprehensive cloud-based HR management system to have your staffing objectives covered.
